It's a Check-Off Week!

This will be the only official check-off week for gymnastics and aerial classes this session. However, feel free to continue reviewing students and marking on their skill sheets throughout the session. As a heads up, move-ups will be due by 5/6.

With regards to move-ups, please be mindful of how you communicate with parents and students. Before summer registration opens, I will be reaching out directly to the families with students who have been approved to advance to the next level (based on the names you send me). You are welcome to answer questions parents may have about their student's progress and level placement, but speak with the families individually; do not have these conversations with the whole class. A couple of other things to note:

  1. Students should be successfully performing ALL of the skills in the curriculum in order to move up.
  2. Advancing into the next level is contingent upon students participating in the next session. For example, if a Level 1 gymnast is approved for Level 2 but will be out the entire summer, they will not automatically be allowed to participate in Level 2 in the Fall Session. -- This is something that I will communicate to parents, I just wanted you to be aware.

Lastly, please remember to provide students with their skill sheets at the end of the session! 

IMPORTANT DATES

4/16 - 4/22 Check-off week

4/30 - 5/6 Move-Ups Due! Send the student names and the level they are moving up to to riana@acrosports.org

6/11 - 8/19 Summer Session


Hi Coaches!

 

Thank you for a strong start to the Spring Session!

As a reminder, we will be hosting the Youth Arts Showcase for students to perform their skills in front of an audience on May 20th. Please get your students excited about the showcase by talking about this opportunity in class this week! The deadline for students to sign up to participate is 4/15, so we need your help generating enthusiasm about the performance.

We will begin practicing acts during class the week of 4/23-4/29. More info coming soon!

Below is some important information including action items and policies that all coaches are required to know and follow!

 

EMAILING FAMILIES

Coaches need to email your classes to introduce yourself. Please do so by 4/13. There is a template email in Jackrabbit (our registration system) that you will fill out and send to families. Below are the step-by-step instructions:

  1. Log into Jackrabbit
  2. Click on the "Classes" tab at the top to find your class and click on it.
  3. Click the "Email Class" option button on the top left
  4. Select the "Beginning of Session Coach Email" template in the Template drop-down menu.
  5. Edit the email with your information.
  6. Choose riana@acrosports.org as the "reply to" email, but include YOUR email in the body of the text.
  7. Include this time in your timecard under the 1600/1600 code with a note stating you emailed families via Jackrabbit.

Please Note: If you co-coach a class, only one coach needs to email families, but please introduce each coach in the message.

 

TAKING ATTENDANCE

Take attendance at every class! It is very important that you are accurately and consistently taking attendance, as AcroSports needs these records for safety and legal reasons. 

Attendance sheets live in your folders/binders, so please make sure you return your folder/binder back to the shelf before you leave the gym. While we are always happy to print you out a new attendance sheet when needed, your old sheets contain important records for student attendance that we need.

 

CHECKING THE MASTER BINDER

Beginning next week, please make sure to check the Master Binder before class to update your attendance sheets. The front office will continue to make enrollment edits in the Master Binder throughout the session, so please remember to check this binder at the start of every shift. It is located under the rotations schedule on the main floor.

If someone shows up for your class and they are not on your list, kindly send them to the office to check on their enrollment with the front desk.

Please take note of "Trial" students on your list. These students are trying out the program to determine if they want to enroll in that class. Please remind them that they need to confirm their enrollment with the office by the end of the day.

You may need to remove some students and add others on your attendance lists. It is super important that we get your help with this as the office relies on you as part of the system for guaranteeing that folks are enrolled in the right spaces!

FOLLOWING ROTATIONS

Please refer to and follow the rotation schedule for your class! The rotations live on the bulletin board in the gym just outside of the office. Please let me know if you have any questions or concerns about the rotations. As a reminder, Youth classes will alternate between A & B rotations.

 

IMPORTANT DATES & EVENTS

Spring Session: 4/2 - 4/10

25th Anniversary Celebration Week: 5/14 - 5/20

Youth Arts Rehearsal & Showcase: 5/19 & 5/20

Lastly, please remember that reading and responding to emails is a requirement for all coaches at AcroSports! If you made it to the bottom of this email, please add 15 minutes to your timesheet and include the name of a city you want to visit in the notes section.


It's the first week of the Spring Session!

This week marks the start of a new session! With coaches and families alike having new schedules, this first week may be a little busier than usual. We need your help in making this week as smooth as possible! Please make sure that you review your schedule, show up early, and announce/meet your class in the Grand Stands. 

Below is some VERY IMPORTANT information to review for this new session. This includes action items and policies that all coaches are required to know and follow! Please read thoroughly and reach out with any questions.

EMAILING FAMILIES

Coaches need to email your classes to introduce yourself. Please do so by 4/13. There is a template email in Jackrabbit (our registration system) that you will fill out and send to families. Below are the step-by-step instructions:

  1. Log into Jackrabbit
  2. Click on the "Classes" tab at the top to find your class and click on it.
  3. Click the "Email Class" option button on the top left
  4. Select the "Beginning of Session Coach Email" template in the Template drop-down menu.
  5. Edit the email with your information.
  6. Choose riana@acrosports.org as the "reply to" email, but include YOUR email in the body of the text.
  7. Include this time in your timecard under the 1600/1600 code with a note stating you emailed families via Jackrabbit.

Please Note: If you co-coach a class, only one coach needs to email families, but please introduce each coach in the message.

TAKING ATTENDANCE

Take attendance at every class! It is very important that you are accurately and consistently taking attendance, as AcroSports needs these records for safety and legal reasons. 

Attendance sheets live in your folders/binders, so please make sure you return your folder/binder back to the shelf before you leave the gym. While we are always happy to print you out a new attendance sheet when needed, your old sheets contain important records for student attendance that we need.

CHECKING THE MASTER BINDER

Beginning next week, please make sure to check the Master Binder before class to update your attendance sheets. The front office will continue to make enrollment edits in the Master Binder throughout the session, so please remember to check this binder at the start of every shift. It is located under the rotations schedule on the main floor.

If someone shows up for your class and they are not on your list, kindly send them to the office to check on their enrollment with the front desk.

Please take note of "Trial" students on your list. These students are trying out the program to determine if they want to enroll in that class. Please remind them that they need to confirm their enrollment with the office by the end of the day.

You may need to remove some students and add others on your attendance lists. It is super important that we get your help with this as the office relies on you as part of the system for guaranteeing that folks are enrolled in the right spaces!

FOLLOWING ROTATIONS

Please refer to and follow the rotation schedule for your class! The rotations live on the bulletin board in the gym just outside of the office. Please let me know if you have any questions or concerns about the rotations. As a reminder, Youth classes will alternate between A & B rotations.

IMPORTANT DATES & EVENTS

Spring Session: 4/2 - 4/10

All Staff Meeting: 4/4 (6:30-8:00pm)

25th Anniversary Celebration Week: 5/14 - 5/20

Lastly, please remember that reading and responding to emails is a requirement for all coaches at AcroSports! If you made it to the bottom of this email, please add 15 minutes to your timesheet and include your favorite vegetable in the notes section.


Youth: March 25th, 2018

That's a wrap for the Winter Session! Than you everyone for your hard work and dedication to the success of AcroSports's youth classes.

As a reminder, the Spring Session begins April 2nd. Refer to WhenIWork for your class schedule.

There are no youth classes this coming week (3/26-4/1). Enjoy your break!


Happy Sunday, Youth Coaches: 

Thank you all so much for a wonderful year and change working with you in the Youth Program! As I've said before, the most rewarding part of my job without a doubt has been getting to work with this talented, thoughtful, inspirational team, and I already know I will miss this experience in the coming months. I will be continuing to coach for the rest of the session, and in the meantime could not be more pleased to be leaving the Youth Program in Riana's capable hands. I am extremely confident that the program will only thrive and grow under her leadership, and look forward to seeing where the program goes moving forward! From this point on please direct your questions to her, and I am excited to rejoin you all as a coach on this team :o) 

With gratitude, 

Mia

Youth: March 18th, 2018

Spring schedules for youth classes are in WIW for the first week of the session (4/2-4/8). If there are any issues, please email riana@acrosports.org ASAP! 

This is the last week of the Winter Session! Thank you so much for your hard work. AcroSports coaches are our greatest asset - you are the strength of this organization! Please note that there are special rotations for this final week, so take a look at the rotation schedule.

Lastly, I want to announce that I have officially taken on the responsibilities of the Youth Program Manager. I am excited to work with everyone in this new role! If you ever have any questions, concerns, or feedback, don't hesitate to stop by my desk, find me in the gym, or email me at riana@acrosports.org


Youth: March 11th, 2018

Your Move-Ups should have been turned in to Mia last week.

Priority Reg begins on Monday- please remind families to register

Youth: March 4th, 2018

Hi team, 

Thanks to everyone for hosting a great cabaret, and especially to everyone who helped out, and to those Friday and Saturday coaches who accommodated modified rotation schedules so that we could make this performance a success!

Check-offs and Move-ups:
This week will be the FINAL WEEK of check-offs for the winter session. Make sure that all skill sheets are complete, and PLEASE EMAIL MIA WITH ALL MOVE-UPS (class, time, students' names) and give your students their skill sheets at the end of class. 

Availability
Thank you to those of you who have sent your availability! Spring schedules will be posted this week so you can let us know if you have any questions. 

Absence Reminders for Coaches in Co-taught classes
Even if you are teaching with a co-coach, please please please shoot me an email to let Mia know if you will be absent! Others may be relying on you in ways you might not realize, and it helps Mia to know this if questions come up. Thank you!!!


Winter 2018 Move-Ups

AVAILABILITY: If you have not already, PLEASE SEND MIA YOUR AVAILABILITY FOR SPRING BY FRIDAY, 3/2! 
Spring session runs from 4/2 until 6/10

Check-offs and Move-ups:
Our final week of check-offs across programs will take place in two weeks, the week of 3/5. Please RESPOND with an estimate of how many students you expect to have move up from your classes in one level (ie: I will have three students moving up to Level 1--this would be from all of the classes you teach).

Coaches in Co-taught classes
Even if you are teaching with a co-coach, please please please shoot me an email to let me know if you will be absent! Others may be relying on you in ways you might not realize, and it helps me to know this if questions come up. Thank you!!!

General: 
Obstacle Course Take-Downs at 4:00PM
A reminder that if you teach at 4:00PM, you are required to arrive at AcroSports at 3:45 in order to begin taking down the obstacle course at 3:50. Thanks for pitching in with the team, and keeping our programming running smoothly! As always, this time can go in your timecard!

Please sign up for the sub pool!!! How: pick a specific day (or days) you are available, and reply to this email to email me and let me know which days those are. Each day you "activate" your Sub Pool status by responding to an emergency sub request on that day (within 24 hours) you will receive an extra gift card!